How time slots work for various types of events

When you create a reservation or an event, you’ll inevitably have to deal with the concept of Time Slots.

Time Slots are a combination of Time + Court to which said reservation or event is applied.

Most of your reservations will have a single time slot. You may choose for some reservations to take up multiple courts within the same time slot.

Events will often have more variability.

Here are a few helpful examples.

Leagues

In vast majority of cases, users sign up to the whole league once; and the league takes up court time throughout several weeks. For example, every Wednesday 6-8pm on Court 1 and Court 2 for the duration of 6 weeks.

For this scenario, you would create 6 time slots: one for each day of participation. Each time slot would be for a different Wednesday, with 6pm as a start time and 8pm as the end time, with Court 1 and Court 2 selected.

Users would be able to sign up for the league event on the schedule before the first time slot’s time come up. Admin can add and modify participants in the event at any time.

Tournaments

For each event within a tournament – meaning, for each portion of the tournament that will have a separate list of participant, a separate collection of payment, and so on, you’ll create a separate event on OpenCourt.

In certain cases you can choose to not apply any courts to an event. You can do so within a time slot that you create. When you do that, the event will show up for that day in the user’s Join tab and in the admin panel on the Events & Programs page on that day but it will not show up on the schedule. You would still be able to copy and share the Invitation Link to the event with your community.

Other cases

Often you’ll need an event to occupy a different amount of time on different courts. For example, an Open Play that goes 5-9pm; occupying Courts 1, 2, 3, 4 during the 5-8pm period, and scaling down to Courts 1 and 2 during the 8-9pm period. If you’re intending to maintain a single list of participants and the price is the same regardless of what time they show up during the whole period, creating separate time slots within a single event is a wise idea.