Creating a private event

The Private Event feature allows you to reserve courts or host events that aren’t open to the public. It’s perfect for birthdays, corporate outings, or any occasion where you only want invited guests to join. You can create two types of private events, depending on what you want to achieve.

Option 1: Private Event (Visible but Closed to Public Registration)

Use this option if you want people to see the event on the schedule but not be able to join it.

Example: A Birthday Party that shows up on the club calendar, so other players know the courts are booked — but only invited guests can attend.

How to create it:

  1. Go to Events & Programs → Create Event.

  2. Enter the event name and details.

  3. In the Event Settings section, toggle off “Allow Public Registration.”

  4. Set your date, time, and courts as usual.

  5. Click Create Event.

💡 You can:

  • Add guests manually as an admin.

  • Share a private link with the host or group, so only those invited can view and join.

  • Everyone else will see the event name and description, but won’t be able to register.

Option 2: Fully Private Event (Completely Hidden)

Use this option when you don’t want anyone outside the invited group to see event details at all.

Example: A Corporate Team Building Night for BMW where event details, participants, and names are kept confidential.

How to create it:

  1. Go to Events & Programs → Create Event.

  2. In Event Settings, toggle on “Make Event Private.”

  3. (Optional) Set participant limits and pricing.

  4. Choose date, time, and courts, then click Create Event.

💡 In this case:

  • The schedule will simply show “Private Event” with a grayed-out time slot.

  • No event details, names, or participant lists will be visible to others.

  • Add guests manually as an admin.

  • Share a private link with the host or group, so only those invited can view and join.

When to Use Private Events

  • Corporate buyouts (team-building or company tournaments)

  • Birthday parties or celebrations

  • Invite-only clinics or member socials

  • Private group practices or lessons

✅ With Private Events, you can easily block courts, manage guests, and maintain privacy—all while keeping your club schedule organized and transparent.