Resources (Ball Machines, Equipment & More)

Overview

Here's how the feature works end to end:

1. Admin creates resources — e.g., "Ball Machine 1", "Ball Machine 2"

2. Admin sets up resources as booking add-ons — configures pricing, courts where this resource can be booked, and who can book

3. Member books a court — during the booking flow, they see available resources and can add one to their reservation

4. System handles the rest — resource availability is tracked, pricing is added to the checkout, and the resource is reserved for the same time slot as the court

Setting Up Resources

Step 1: Create Resources

1. Go to Resources in the admin sidebar

2. Click Add Resource

3. Enter the resource name (e.g., "Ball Machine 1")

4. Toggle Enabled on

5. Save

If you have multiple units of the same resource (e.g., three ball machines), create each one as a separate resource. You can batch-create them — for example, creating "Ball Machine" with a quantity of 3 produces "Ball Machine 1", "Ball Machine 2", and "Ball Machine 3".

Step 2: Configure as Booking Add-Ons

Creating a resource makes it exist in the system, but members won't see it during booking until you set it up as a booking add-on.

1. Go to Settings → Booking Upsells

2. Navigate to the Resources section

3. Click to add a resource as a booking add-on

4. Configure:

   • Price — The amount to charge (can be left empty for free resources) for every membership tier and non-members

   • Pricing mode — Fixed (flat fee regardless of booking duration) or Per Hour (price scales with the length of the court booking)

   • Courts — Which courts this resource is available on (all courts by default, or restrict to specific ones)

5. Save

Pricing Examples

Role-Based Pricing (Advanced)

For more granular control, you can set different prices for different membership roles. This is configured in the club settings and supports:

• Default price for all users

• Non-member price (different rate for non-members)

• Per-role pricing (e.g., Gold members pay $10, Silver members pay $12, non-members pay $15)

• Time-based pricing (e.g., weekend premium, off-peak discounts)

Court Restrictions

By default, a resource add-on is available on all courts. If a resource is physically located at a specific court or only makes sense on certain courts, restrict it:

1. Edit the resource add-on

2. In the Courts section, select which courts this resource is available on

3. Members booking a court outside this list won't see the resource as an option

Role-Based Availability

You can control which users see and can book each resource based on their membership role:

• Non-authenticated users — Can they see the resource?

• Non-members — Can they book it?

• Specific membership roles — Toggle on/off per role

How Members Book Resources

During Court Reservation

When a member books a court, they go through the reservation flow. If resources are configured as booking add-ons, a Services step appears:

1. Member selects a court and time

2. On the Services step, available resources are shown with:

   • Resource name (e.g., "Ball Machine 1")

   • Price (adjusted for the member's role and booking duration)

   • Availability status — if the resource is already booked for that time slot, it's shown as unavailable

3. Member checks the box next to the resource to add it

4. The total price updates to include the resource fee

5. Member completes checkout — the resource is reserved for the same time slot as the court

Availability

The system automatically tracks resource availability:

• Each resource instance can only be booked once per time slot

• If "Ball Machine 1" is taken but "Ball Machine 2" is free, the member sees one available and one unavailable

• When editing an existing reservation, the member's current resource booking is excluded from conflict checks (so they can keep it without it showing as "taken")

Managing Resource Reservations (Admin)

Resource Schedule

Admins can view and manage resource reservations from the Resources → Schedule view. This shows a calendar of all resource bookings — both those made through court reservations and any standalone resource reservations created by admins.

From the schedule view, admins can:

• See which resources are booked and when

• Create resource reservations directly (e.g., to block off maintenance time)

• Edit or cancel existing resource reservations

Deleting Resources

When deleting a resource, the system checks for future reservations. If the resource has upcoming bookings, you'll be warned before confirming the deletion. Deleting a resource is a soft delete — historical booking data is preserved.

Tips

• Name resources specifically — Use "Titan One Ball Machine", "Sports Tutor Ball Machine" instead of just "Ball Machine" so members know exactly which unit they're getting

• Use Fixed pricing for simple setups — If the resource fee shouldn't change based on booking duration, Fixed pricing is simpler

• Use Per Hour pricing for time-sensitive resources — If longer bookings should cost more (e.g., renting a ball machine for 2 hours costs more than 1 hour), use Per Hour

• Restrict to relevant courts — If a ball machine can only be used on courts 1–3, set up the court restriction so members on court 4 don't see it as an option

• Block maintenance time — Use the admin schedule view to create resource reservations during maintenance windows so members can't book the resource during that time